Hello! Welcome to my series called “Organize Your Life”!
I am reading the book called Organize Now! and following the weekly challenges!
This week, is ORGANIZING YOUR EMAILS!!!
For many people, especially bloggers, this is extremely challenging! I know, for me it is! It’s not that I am not good at staying organized, it’s just hard to keep up with them and the house, kids, husband, school, church, ect. You know what I mean.
I thought that I would share some of my tips as well as ones from the book!
First off, welcome to my office…
Ok, this is not my real office! I just like working in my kitchen! :) I usually get to sit down by the computer when my little Matthew is napping! Grace and Michael play where I can still watch them! I get out my laptop, water, coffee and snack and get to work!
They are really good and keeping themselves busy while I work! :)
When I sit down, my email usually looks like this…
I do what I can while my son is napping and then I save the rest for night time after they are asleep. I don’t like to spend too much time on the computer while they are up.
I also love my iphone.
At night, I switch over to my night office…the couch…hehe! I like to be cozy while I work! :)
- Go through ALL emails and delete ones that you don’t need
(This is very hard to do, especially if you are a blogger and/or have a online business. I find that having an iphone has really helped me. Since I get a lot of emails, I can easily respond to emails through my phone without getting on my computer. I can answer emails throughout the day instead of having them pile up. Even with my iphone, I seem to always have a pile of emails. About once a week, I will sit down after the kids go to bed and just answer all my emails. I am the kind of person that gets really stressed out if I unread emails. I LOVE emails, going through them and bringing it down to only a 2 pages of emails. Yes, 2 pages is good! This summer, I am going to get a momma’s helper one day a week so I can get to business! YAY… That will really help!)
- Go through sent and deleted emails
(I try to do this every once in a while. I could improve on this!)
- Set up folders to organized emails
(I have a folder for EVERYTHING!Currently, I have 47 folders! That really helps me stay organized. I have a folders for school, church, blogging, Shaklee, Shaklee training, Shaklee members, Shaklee emails, online receipts, advertizing, tax write offs, fundraising, political, fun emails, etc. I have been using the folder system for years!)
- “Unsubscribe” to all unwanted lists/newsletters
(At the bottom of every group email, there should be an “unsubscribe” link. Just click it and enter your email address to stop getting those unwanted emails.)
- Set up emails to view as a preview so you don’t have to open it all the way
(This really helps me view my emails. I use hotmail, but I just go to Emails Settings, then Reading Email and then change Reading Pane Settings. Then you can choose your settings.)
- Update e-mail address book
(I am always updating my email list! If I get a new email contact, I enter it right away and add it to a group so I don’t forget! I have 16 groups. By doing this, I save a ton of time when sending emails out!)
- Update anti-virus software
(For me, this is easy! I tell my husband to do it, lol) YES, I make my husband in charge of this kind of stuff.)
How do you keep your e-mails organized?
Are they organized?
Do you use a system?
I would love to hear about it!! :)
Please link up ANY Organizing Posts below!! :)
Have a great day!